Supplier Code of Conduct.
Introduction by Zahra Touil, Sustainability Director Prenax
Prenax’s Supplier Code of Conduct is based on our expectations of the conduct of suppliers and business
partners doing business with us.
We set high standards for our corporate and individual behaviour as detailed in the our Code of Conduct. On
behalf of our stakeholders, we count on our suppliers to do likewise in carrying out their work. The following
Prenax Supplier Code of Conduct details our expectations. We expect all suppliers to sign and share it with
their employees. We are happy to answer any questions you might have about the Code and its provisions at
any time, which you can direct to your contact at Prenax. With a shared commitment to ethical performance,
we will reassure our respective customers, employees, investors and others – helping to improve the
reputation of both our companies.
Prenax is committed to the United Nations Global Compact and its 10 principles in alignment with the
Declaration on Human Rights and ILO standards. We expect at a minimum our suppliers to meet the
No suppliers will use any child labour. The definition of “child” means a person younger than 15 (or if the
legislation locally allows under 14). or, if higher, the local legal minimum age for employment or the age for
completing compulsory education. If required by law, supplier will have a procedure to invest in a remediation
system to assist any children found to be working for the facility that caters to the children’s best interests.
Suppliers employing young persons under age 18 who do not fall within the definition of “children” will also
comply with any laws and regulations applicable to such persons.
Suppliers will not directly or indirectly use, participate in, or benefit from involuntary workers, including human
trafficking related activities, for example: (i) using misleading or fraudulent recruitment or engagement
practices for employees or contract workers (ii) charging employees and/or contract workers recruitment or
engagement fees; (iii) destroying, concealing, confiscating, or otherwise denying access by an employee or any
contract worker to his or her identity documents, such as passports or drivers’ licenses); or (iv) using workers
who are imprisoned, indentured, bonded, military or slaves. Where required by law Suppliers will have
employment contracts signed with all employees in the applicable local language clearly outlining the
employment relationship. Suppliers will engage non-employee contract workers on terms which do not
contravene this Code. If required by law, Suppliers will have a remediation procedure to assist any worker
found to be subjected to any form of involuntary labor, includni g human trafficking.
We adhere to the Modern Slavery act, and you can see our Modern Slavery Statement here:
Coercion and harassment
Suppliers will treat each employee with dignity and respect, and will not use corporal punishment, threats of
violence or other forms of physical, sexual, psychological, or verbal harassment, abuse, or intimidation.
Suppliers will not discriminate in hiring or employment practices, terms, or conditions, including
compensation, benefits, advancement, discipline, termination, or retirement, and will not discriminate in
sourcing, based on race, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity,
marital status, political opinion, disability, or any other category protected by law.
Suppliers will respect the rights of employees to associate, organize and bargain collectively in a lawful and
peaceful manner, without penalty or illegal interference.
Health and Safety
Suppliers will provide employees with a safe and healthy workplace in compliance with all applicable laws and
regulations, ensuring, at a minimum, reasonable access to potable water and sanitary facilities, fire safety, and
adequate lighting and ventilation. Suppliers will also ensure that the same standards of health and safety are
applied in any housing that they provide for employees.
Suppliers must not tolerate any retaliation against any employee who makes a good faith report of abuse,
intimidation, discrimination, harassment or any violation of law or of this Code of Conduct, or who assists in
the investigation of any such a report.
Compensation and Working Hours
We expect Suppliers to recognize that wages are essential to meeting employees’ basic needs. At a minimum,
Suppliers will comply with all applicable wage and hour laws and regulations, including those relating to
minimum wages, overtime, maximum hours, piece rates and other elements of compensation, and provide
legally mandated benefits. Except in extraordinary business circumstances, Suppliers will not require hourly
employees to work more than the lesser of
• an annual average of 48 hours per week and 12 hours overtime or
• the limits on regular and overtime hours allowed by local law or
• where local law does not limit work hours, the regular work week in such country plus 12 hours overtime.
Supplier’s employees may voluntarily choose to work more hours, provided that they are not pressured to do
so and that Supplier remains in compliance with all applicable laws, regulations and standards related to
maximum hours. In addition, except in extraordinary business circumstances, employees will be entitled to at
least one day off in every seven day period.
Suppliers will compensate employees for overtime hours at such premium rate as is legally required or, if
there is no legally prescribed premium rate, at a rate at least equal to the regular hourly compensation rate.
Where local industry standards are higher than applicable legal requirements, we expect Suppliers to meet
the higher standards.
Protection of the Environment
Suppliers will comply with all applicable environmental laws and regulations and must abide by the three
principles on the environment that are set out in the United Nations Global Compact:
1) supporting a precautionary approach to environmental change
2) undertaking initiatives to promote greater environmental responsibility; and
3) encouraging the development and diffusion of environmentally friendly technologies.
To comply with these principles, Suppliers are to ensure that the resources and materials they use are:
• capable of being recycled
• used effectively with a minimum of waste unless Prenax specifically requests Supplier to use a specific product or material
• processes are planned, monitored, and conducted in such a way to ensure environmental impacts are minimised
Where practicable, Suppliers also are to utilize technologies that do not adversely affect the environment:
and, when such impact is unavoidable, to ensure that is it minimized.
Suppliers must not tolerate, permit or engage in bribery, embezzlement, extortion, kickbacks or other forms
of corruption in dealings with any government official or employee or any individual in the private sector.
Suppliers will abide by all applicable local, national and international laws, expressly including the UK Bribery
Act, and the related principle adopted in the United Nations Gol bal Compact, which provides that “business
should work against corruption in all its forms, including extortion and bribery.”
Suppliers and their officers, directors, employees and agents wil engage only in legitimate business and
ethical practices in commercial operations; will not directly or indirectly pay, offer, give, promise or authorize
payment of anything of value to another party for the purpose or intent to induce that party to use his/her
authority to help the Supplier or another party; and will not accept any payment or other benefit as an
inducement or reward for any act or forbearance or in connection with any matter or business transacted by
or on behalf of Prenax.
Security of Company and Personal Data
Suppliers shall handle and process data on behalf of Prenax only for the purposes for which it was collected,
received or otherwise made available, in accordance with the directions provided by Prenax, and subject to
technical and organizational security measures necessary to safeguard it against loss, alteration, unauthorized
disclosure, access or other unlawful forms of processing.
Suppliers will comply with all applicable local, national, and international laws, regulations, treaties and
industry standards, including, without limitation, those pertaining to export and trade controls and the
manufacture, pricing, sale and distribution and safety of the relevant products and/or services.
If the requirements of this Code of Conduct are stricter than applicable local, national, or international law,
Supplier will comply with this Code. However, if there is any conflict between the requirements of this Code of
Conduct and the requirements of any applicable local, national, or international law, Supplier is to comply with
the local, national or international law. Supplier will notify Prenax in writing of any such conflicts.
Suppliers will not use subcontractors for the manufacture, production, or provision of products or services for
Prenax, including components thereof, without making all commercially reasonable efforts to obtain Prenax’s
express prior written consent and to require the subcontractor to enter a written commitment with the
Supplier to comply with this Code of Conduct.
Suppliers will communicate the provisions of this Code of Conduct to all employees at each employment site
engaged in work for Prenax by, among other means, prominently posting a copy of this Code of Conduct, in
the local language, in a place readily accessible to employees at all times, such as the “Workers Notice Board.
Suspected violations can be reported to the Prenax’s confidential reporting system (whistleblowing system) at