Supplier Code of Conduct.
Prenax’s Supplier Code of Conduct is based on our expectations of the conduct of suppliers and business partners doing business with us.
We set high standards for our corporate and individual behaviour as detailed in the our Code of Conduct. On behalf of our stakeholders, we count on our suppliers to do likewise in carrying out their work. The following Prenax Supplier Code of Conduct details our expectations. We expect all suppliers to sign and share it with their employees.
We are happy to answer any questions you might have about the Code and its provisions at any time, which you can direct to your contact at Prenax. With a shared commitment to ethical performance, we will reassure our respective customers, employees, investors and others – helping to improve the reputation of both our companies.
Prenax is committed to the United Nations Global Compact and its 10 principles in alignment with the Declaration on Human Rights and ILO standards. We expect at a minimum our suppliers to meet the following standards:
Responsible Business Conduct
Suppliers must operate responsibly, ensuring their business practices:
• Respect human rights and labour standards.
• Promote fair trade and ethical sourcing.
• Engage in transparent and honest communication with stakeholders.
• Contribute positively to the communities in which they operate.
Child labour
No suppliers will use any child labour. The definition of “child” means a person younger than 15 (or if the legislation locally allows under 14). or, if higher, the local legal minimum age for employment or the age for completing compulsory education.
If required by law, supplier will have a procedure to invest in a remediation system to assist any children found to be working for the facility that caters to the children's best interests. Suppliers employing young persons under age 18 who do not fall within the definition of “children” will also comply with any laws and regulations applicable to such persons.
Involuntary labour
Suppliers will not directly or indirectly use, participate in, or benefit from involuntary workers, including human trafficking‐related activities, for example: (i) using misleading or fraudulent recruitment or engagement practices for employees or contract workers (ii) charging employees and/or contract workers recruitment or engagement fees; (iii) destroying, concealing, confiscating, or otherwise denying access by an employee or any contract worker to his or her identity documents, such as passports or drivers' licenses); or (iv) using workers who are imprisoned, indentured, bonded, military or slaves. Where required by law Suppliers will have employment contracts signed with all employees in the applicable local language clearly outlining the employment relationship.
If required by law, Suppliers will have a remediation procedure to assist any worker found to be subjected to any form of involuntary labour, including human trafficking.
We adhere to the Modern Slavery act, and you can see our Modern Slavery Statement here:
www.prenax.com/modern-slavery-statement-global
Coercion and harassment
Suppliers will treat each employee with dignity and respect, and will not use corporal punishment, threats of violence or other forms of physical, sexual, psychological, or verbal harassment, abuse, or intimidation.
Nondiscrimination
Suppliers will not discriminate in hiring or employment practices, terms, or conditions, including compensation, benefits, advancement, discipline, termination, or retirement, and will not discriminate in sourcing, based on race, religion, age, nationality, social or
ethnic origin, sexual orientation, gender identity, marital status, political opinion, disability, or any other category protected by law.
Association
Suppliers will respect the rights of employees to associate, organize and bargain collectively in a lawful and peaceful manner, without penalty or illegal interference.
Health and Safety
Suppliers will provide employees with a safe and healthy workplace in compliance with all applicable laws and regulations, ensuring, at a minimum, reasonable access to potable water and sanitary facilities, fire safety, and adequate lighting and ventilation. Suppliers will also ensure that the same standards of health and safety are applied in any housing that they provide for employees.
Retaliation
Suppliers must not tolerate any retaliation against any employee who makes a good faith report of abuse, intimidation, discrimination, harassment or any violation of law, or who assists in the investigation of any such a report.
Compensation and Working Hours
We expect Suppliers to recognize that wages are essential to meeting employees’ basic needs. At a minimum, Suppliers will comply with all applicable wage and hour laws and regulations, including those relating to minimum wages, overtime, maximum hours, piece rates and other elements of compensation, and provide legally mandated benefits. Where local industry standards are higher than applicable legal requirements, we expect Suppliers to meet the higher standards.
Protection of the Environment
Suppliers will comply with all applicable environmental laws and regulations and must abide by the three principles on the environment that are set out in the United Nations Global Compact:
1) supporting a precautionary approach to environmental change
2) undertaking initiatives to promote greater environmental responsibility; and
3) encouraging the development and diffusion of environmentally friendly technologies.
Where practicable, Suppliers also are to utilize technologies that do not adversely affect the environment: and, when such impact is unavoidable, to ensure that is it minimized.
Ethics
Suppliers must conduct business ethically, avoiding any form of corruption, bribery, or fraudulent activities.
Anti-Corruption
Suppliers must not tolerate, permit or engage in bribery, embezzlement, extortion, kickbacks or other forms of corruption in dealings with any government official or employee or any individual in the private sector. Suppliers will abide by all applicable local, national and international laws, expressly including the UK Bribery Act, and the related principle adopted in the United Nations Global Compact, which provides that “business should work against corruption in all its forms, including extortion and bribery.”
Suppliers and their officers, directors, employees and agents will engage only in legitimate business and ethical practices in commercial operations; will not directly or indirectly pay, offer, give, promise or authorize payment of anything of value to another party for the purpose or intent to induce that party to use his/her authority to help the Supplier or another party; and will not accept any payment or other benefit as an inducement or reward for any act or forbearance or in connection with any matter or business transacted by or on behalf of Prenax.
Security of Company and Personal Data
Suppliers must protect confidential information and ensure data privacy in accordance with applicable laws including the General Data Protection Regulation.
Suppliers shall handle and process data on behalf of Prenax only for the purposes for which it was collected, received or otherwise made available, in accordance with the directions provided by Prenax, and subject to technical and organizational security measures necessary to safeguard it against loss, alteration, unauthorized disclosure, access or other unlawful forms of processing.
Other Laws
Suppliers will comply with all applicable local, national, and international laws, regulations, treaties and industry standards, including, without limitation, those pertaining to export and trade controls and the manufacture, pricing, sale and distribution and safety of the relevant products and/or services.
Publication
Suppliers will communicate the provisions of this Code of Conduct to all employees at each employment site engaged in work for Prenax by, among other means, prominently posting a copy of this Code of Conduct, in the local language, in a place readily accessible to employees at all times, such as the “Workers Notice Board. Suspected violations can be reported to the Prenax’s confidential reporting system (whistleblowing system) which is publicly available on our website.